A staff applications bot replaces the Google Form and the "DM me if you want to be a mod" post with a button: the applicant presses Apply, gets a private channel, answers your questions one at a time, and the finished application lands in a review channel where staff accept or reject it with a click. Noxyr includes this free, with an automatic role on acceptance and a cooldown before someone can apply again.

A staff application form lands in a review queue and gets accepted with a role granted. Review queue Applicant Moderator app Accept Staff

How an application flows

  • 1. The panel. /application panel posts an embed with an Apply for Staff button wherever you want it. The footer tells applicants how many questions to expect.
  • 2. A private channel. Pressing the button creates a channel only the applicant and your staff role can see, and asks question one.
  • 3. One question at a time. Each answer (up to 1,000 characters) is recorded and the next question appears. If the applicant walks away, or the bot restarts, the channel carries on at the next unanswered question instead of starting over.
  • 4. Review. The finished application is posted to the review channel with Accept and Reject buttons.
  • 5. The decision. Accept gives the applicant the accept role (if you set one) and DMs them; Reject DMs them too and starts the reapply cooldown.

Setting it up in two minutes

Run /application setup with the options you need, or open Community → Staff Applications on the dashboard:

  • enabled: accept new applications or not. When off, the button explains that applications are closed.
  • review_channel: the private channel where finished applications land.
  • category: where the per-applicant channels are created.
  • staff_role: who can read application channels and press the buttons.
  • accept_role: given automatically when someone is accepted. Leave it empty to hand out roles manually.
  • cooldown_days: how long a rejected applicant waits before applying again (0 to 365; default 14).

Then post the panel with /application panel channel:#apply.

Writing the questions

Noxyr ships with four default questions: age and timezone, weekly hours, previous moderation experience, and why they want to join. Replace them with your own using /application question-add (up to 15 questions, 250 characters each), list them with /application questions, and drop one with /application question-remove. Good questions to add:

  • "Describe a time you handled an argument between two members."
  • "What would you do if another staff member broke a rule?"
  • "Which channels do you spend the most time in, and why?"

Keep it under eight questions. Applications with fifteen essay prompts are abandoned halfway, and the ones that finish tell you less than three sharp questions would.

Guard rails

  • One open application per person. Pressing Apply twice reopens the existing channel rather than making a second one.
  • Cooldown after rejection. The applicant is told when they can try again.
  • Private by construction. Application channels are visible only to the applicant and the staff role; other members never see who applied.
  • A record. /application list shows recent applications filtered by status: waiting for staff, accepted, rejected, or still being written.

Common questions

Can applicants stop halfway? Yes. Typing cancel in the channel ends the application and closes the channel a few seconds later.

Does the bot delete the channel afterwards? The channel closes about a minute after the last answer; the application itself stays in the review channel and in /application list, and the applicant gets the decision as a DM.

Can I run applications for something other than staff? Yes. Rename the panel and questions and it works for partnership, creator or event-team applications just as well.

Is it free? Yes, with every other Noxyr module.

Set it up from the dashboard, and read server onboarding and verification for the rest of the new-member journey.